Managed Print Services

Do you know what your companies printing and associated costs are per month, would you like to know?
So much for the paperless office, I think what they meant was "say goodbye to the mono paper-less office usage and hello to the colour paper-usage office" Now that most companies produce prints via a variety of output devices, printed matter now includes, business documents, catalogues, newsletters, statements, policy manuals, directories and handbooks.
In most cases, the choice of output device(s) (whether for an individual, department or enterprise) has taken place without analysis of applications, user needs, business processes, productivity, security, network overhead and on-going expenses.

Copy, Print and Fax Assessments

Copy, Print and Fax Assessments (Rapid & Comprehensive) will ultimately help you:

• Identify and reduce costs
• Increase asset effectiveness
• Drive best hardware, software and services selection
• Build-in security and control
• Enhance supplies management
• Track activity
• Enhance work processes
• Lower network impact

Step 1

The Print Audit highlights many issues:

• Average usage volumes and expenditure
• High volumes of print on expensive to maintain hardware
• Separate copiers, faxes, scanners & desktop printers
• Unnecessary resources

Step 2

Based on recommendations from the Audit process, which should be conducted over a minimum of two weeks, a rightsizing exercise will take place to optimise the fleet being supplied by Equipment Rentals (UK) Ltd.
Equipment Rentals (UK) Ltd can integrate the hardware and software into your work environment and can adapt the solution to your bespoke needs i.e. secure printing; high volumes; scanning and document management.

Step 3

A Managed Print Service is a continuous solution. Equipment Rentals (UK) Ltd can manage a database that will include functionality and location of all connected multi functional devices. Equipment Rentals (UK) Ltd may collect monthly or quarterly volume data of all supported equipment. Report types available for quarterly review purpose.

• Service performance
• Device volumes
• Service Activity (break/fix)
• Service levels achieved (response time, up time etc.)
• Fleet optimisation opportunities
• Summary reporting of supported equipment makeup, age & performance
• Summary reporting of supported equipment service levels achieved & activity
• Productivity updates / quantifiable cost and device optimisation opportunities