Printer, Scanner & Copier Hire

As the end of the calendar year draws ever closer, businesses are working hard to finalise deals, complete projects, and finish the year on a financial high. But what happens when your office equipment stops working and the smooth operation of your company is compromised?
 
For most businesses, the condition of their office equipment is solely their responsibility, which means if they do suffer an equipment failure or malfunction, it can take precious time trying to identify the problem and then resolve it. It doesn’t have to be this way though.
 
Thankfully, for our customers, we offer remote Equipment Servicing. We are proud to be able to remotely monitor all our machines whilst they are out in the field, using our Data Capture Service System. This means that when the printing, scanning, or copying machine notices a problem with its systems, our Data Capture Service will immediately alert our Service Centre. It is often the case that our Remote Team notice problems with your machines faster than you do!

Through the Data Capture Service, we can be alerted to any of the following issues:

1)Machine Malfunctions
2)Servicing Needs
3)Replenishment of Parts
4)Meter Readings
5)Toner Health and Life

In the instances where your machine would require expert help from a qualified technician, we are able to send them out to your business before you even have to call. We understand how valuable your time is, and an office machine not working can be a critical issue, our system of Equipment Servicing means your systems spend as little time of possible down before our field technicians can get you back up and running. 
 

Looking for a photocopier in London can be a challenging situation. There are hundreds of businesses and providers claiming to have the ultimate photocopier solution for you, but how do you know who to turn to?

 At Equipment Rentals & Sales Ltd, we have been specialising in providing award-winning copier and document solutions for over 21 years. With us it is simple; we want to provide affordable, customised office workflow and integrated business technology, which is why we are incredibly proud to be one of Olivetti – Konica Minolta’s top photocopier dealers in the UK.

When we are approached by potential clients we offer a FREE cost analysis to help determine the perfect document solutions, equipment, accessories, and software within your budget. Rest assured we won’t just offer you the cheapest products to suit your budget; we will tailor equipment solutions with your specific business goals in mind.

Our Vision & Values

We believe in empowering people. Whether this is through our investment in training and development of our own staff, or listening to our customers’ needs and understanding.

We always work professionally. Nothing is a ‘problem’; we call those situations that need overcoming.

We strive for constant innovation. From looking for ways to innovate the technology we offer, or growing the relationships we have built.

We are honest and we are open. We’re not perfect, but having the perfect attitude will get us there, as long as we are prepared to learn from our experience we will continue to grow and offer a better service each day.


So if you need a photocopier in London, who do you turn to?
 

It is easy to forget about the build up of printing costs, a couple of sheets printed here, a couple of accidental colour copies there, they seem insignificant, but actually, they can build up to quite a substantial cost. Relax though – it is simple to change your printing habits and make your office run more efficiently and cost effective.
 
Draft Mode
 
If you absolutely have to print out an email, or a document that will only be seen by you or work colleagues, consider changing your print settings to print the document in draft mode. Darker colours will appear lighter and the text is less defined, but generally the difference to your print out is negligible compared to the money saved on printer ink. In some instances, you could be using up to half the amount of ink when printing in draft mode. If you need another reason to switch up your settings, draft mode can actually print faster!
 
Greyscale Printing
 
Colour printing costs more than black and white. So you should only be printing in full colour when absolutely necessary and when it is a final draft. The Greyscale setting will convert the colour in your document to a grey tone, saving you money on documents that are not final copies.
 
Double Sided Printing
 
Most printers will do duplex printing, so you should change your settings to ensure this is an automatic feature. A two page document prints on one page. A four page document prints on two pages. Six pages on three. Eight on four. Duplex printing will half the amount of pages needed for printing a document. This is perfect for reading through documents before they are ready to be finalised and printed to be handed to clients or managers.
 
Cheaper Paper
 
If you are printing documents on 90gsm paper, only for them to be shredded or recycled, ask yourself if that document could have been printed on 75gsm. The price difference over time is remarkable, and whilst you will notice a difference in quality, we don’t think it matters much for a document that is not vitally important. Save the good 90gsm stuff for when you absolutely need it and watch your printing costs plummet.
 
 
Follow these steps and you should start seeing the cost of your printing reduce, the way we see it, you can invest this money back into your company to help drive you to success!

For more information on managing your print costs, speak to one of our fantastic team. 

Printing delays are costly to businesses – fact.

Here are the most common printer problems you could experience and how to deal with them.
 
Problem 1: Slow Printing

You have an important deadline to meet and all you need to do it print off several copies of your presentation slides, you’re meeting starts in ten minutes but the printer is running at one page a minute. Sound familiar?

A slow print time can be caused by the wrong resolution settings or a lack of memory.

High-resolution images and documents have a lot more data for your printer and computer to process, so when it comes to printing, the process time holds the whole print job up. If you are not looking to print your images in high quality, consider changing your settings to standard or normal mode. When it is time to print high-quality images you can return your settings back to high-quality.

If printing high-quality images is a regular occurrence in your office, consider adding more memory to keep your printer ready to manage the bigger jobs.

Problem 2: Paper Jams

There is nothing worse than a paper jam, except trying to clear the paper jam, resending your print job, only to have the same problem occur.
Resolving a paper jam is fairly straightforward, but understanding why can be a trial and error process.

When resolving a paper jam, make sure you remove all tiny pieces of paper from the machine, the moving parts get extremely hot and any fragments of paper pose a fire hazard. The reasons behind a paper jam can vary, start by inspecting the paper tray and ensuring that the paper is aligned correctly. Most paper trays have a size guide which shows what size paper the printer will expect to print on, so if the guides are set incorrectly for your paper size, the printer will not be ready and might jam the machine. Sometimes the paper tray may be misfeeding, this happens when the rollers taking the paper into the machine do not remove a single sheet in a smooth motion or if it collects several sheets at once.

Is your paper weight correct for the machine? You might not be able to tell the difference between 280gsm and 300 gsm, but your printer will know. During the printing process, the paper will navigate tight turns and bend in ways some paper weights cannot cope with. Forcing a printer to print a weight that it is not built to print will cause a paper jam time and time again.

Problem 3: Smudged Prints

You’ve just printed a hundred high quality colour images only to notice that there is a smudge on every single sheet.

There are a number of different solutions for this problem which you can check yourself.

Does the paper in your paper tray match the weight you have told the printer to expect? Is your toner running low in a particular colour? Have you given the printer heads a clean through the printer settings?

Problem 4: Nothing Printing

At least with a paper jam you know the machine is working. When nothing is printing, panic can start to set in. Thankfully there are a number of simple fixes that could work.

Firstly, make sure you are sending the print job to the right printer. Hopefully you’ll find your job printed twenty times on the printer downstairs. You can make your printer the default for your computer to avoid this happening in the future. Secondly, is there paper in the machine? It sounds silly to say, but sometimes you can overlook this simple solution in the stress of missing your deadline. Thirdly, are all the correct cables in your computer and printer? A loose cable has been the cause of much heartbreak in the past, and we’re sure it will be in the future.

Finally, a simple reset should do the job. Start with the printer, and then the computer if the issue isn’t resolved.

Problem 5: All of the above!

You’re experiencing all these problems consistently. Well it is time to update your technology.

Thankfully Equipment Rentals are able to offer the latest high quality printers, photocopiers, and scanners for your office, whether you rent or lease. We know that your next printer choice can be limited by budget and cash flow, but by renting or leasing, you can spread the cost of the latest technology and concentrate on making your business a success.