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Printer Jargon Explained
Buying a printer, photocopier, or scanner can be a complex decision if you don’t understand the jargon. In this post we explain some of the most common terminology you’re likely to hear or read when looking for your next printer.

PPM (Pages per minute)

A home printer is likely to print between 5-20 pages per minute, with the colour print likely to be much slower than the black. With higher end printers such as the printers in our catalogue, the PPM can range from 22 up to 75. This is an important aspect to consider when you will be primarily using your printer for a business. Will you be printing large documents all at once? Do you print many copies of the same document? A faster PPM will not necessarily impact on print quality and will save you time.

DPI (Dots per inch)

This is the resolution of the image or the quality of the printer document. A higher resolution looks sharper and clearer which is especially important for printing images, for text documents, the resolution doesn’t matter so much. Dots per inch is the amounts of dots that fill 1 square inch, typically displayed like 600x600dpi. With DPI the higher the better generally, but anything over 1200 can’t generally be noticed as being different. The best quality A3 colour MFPs we offer has a DPI of 1200x1200.

CMYK (Cyan, Magenta, Yellow, and Key (black))

The four colours you need to produce any colour available. With home printers, Cyan, Magenta and Yellow are usually bought as a single cartridge, but higher end machines will come with them separately. For businesses, the machines you use will generally take between four and eight toner cartridges.
All machines will have Cyan, Magenta, Yellow and Key. But some may have Light Cyan, Light Magenta, Light Yellow and Grey.

RAM (Random Access Memory)

This determines the size of the document or image you can print through your device. Having higher RAM allows you to print better quality documents and images and speed up the process of your print. A low end business printer could have between 32MB to 128MB of RAM, whilst higher end machines could have between 256MB to 1GB. It really depends on your planned usage, if you plan on printing high quality graphics, or printing a lot of documents from a lot of computers, then you will need a higher amount of RAM.

GSM (Grammes per Square Meter)

This is the standard paper weight, and standard paper is usually 80gsm. The higher the gsm the thicker the paper will be, it is important to find your favourite paper weight and style. For a comparison, cheap paper will be around 75gsm, whilst business cards are usually 300gsm.


Duplex printing means double sided printing. This is an important feature id you are a business looking to print many documents and save on paper usage.
We hope this has helped you, if you have any questions regarding printer jargon, or looking for your next printer hire or lease, get in touch. See our Why Rent? and Why Lease? pages for more information also! 
Buying a Printer vs Renting a Printer
How to Choose Whether to Rent or Buy a Printer?
So you're a business and you need a new printer; to buy or to rent, that is the question.
Buying a Printer
Well, buying a printer is a fantastic option for you. That is if you are willing to search through hundreds of printer options where prices can be anywhere from £25 for a low-quality option to £100,000 for the most advanced office option. But let’s say you find one that is in your budget and you are satisfied with the quality.
Then you are hit with the realisation of the continued cost of stationary for it. In many cases the on-going cost of consumables is more expensive than the original printer. Consumables include paper, ink, toner, and maintenance. It must also be noted that the price of these consumables can and will fluctuate. This is unavoidable.
Okay so now you have balanced your budget and can manage the cost of the stationary. Your machine then breaks and is out of action until you fix it, or you call a technician out. For every minute you’re without your machine your business is losing money, and you’re losing time.
Two years later and thankfully your printer had no more issues, it still works, but it is outdated technology. The new model does everything your printer does and more. You decide to sell. But who is going to buy an old outdated printer, it isn’t a good investment for someone in the future. Binning it? Not likely. Think about data protection, machine disposal is not as simple as it once was.

Renting a Printer
Renting a printer is a fantastic option for you. Our catalogue is filled with the latest technology at an affordable price. We have A3 Colour MFPs ranging from 22ppm models up to 75ppm devices, A3 Mono MFPs ranging from 22ppm to 60ppm models, and colour and mono A4 ranges. All this equipment can be rented over a period of time suitable to you and with a payment plan that is affordable for your business.
When you rent a printer with Equipment Rentals you can be assured that if your copier parts needs replacing, we will replace it free of charge. If your printer needs more toner, we will replace that too – free of charge.
More often than not, we actually notice your machine is broken before you do; we regularly remotely monitor your equipment and will send out a highly skilled technician to fix any machine issues, service the machine, or in the event we cannot fix the machine, we’ll replace it.
While you’re renting the machine a newer model comes out. It has better specifications and will suit your needs even better. Not to worry, cancel the contract and take out another rental. This will not affect your chance to rent with us, and in fact we understand that it makes perfect sense! That’s why we offer short and long term rental, not just leasing.

Click here to see our range of printers, copiers and scanners.
Click here to get a free no-obligation quote.
Click here to get in contact.

Hosting an event soon? You may need this...

Are you planning an event? Think it’ll be enough to produce your own leaflets using your 2014 Inkjet Printer and 80gsm paper?

Think again.

First impressions matter, and this starts when you distribute your leaflets or hand out your business cards. Whilst your out-dated printer is more than capable of printing documents, letters, and invoices, it is not really up to the task of printing 500 leaflets in full colour with a nice glossy finish.

That’s why you should consider our laser printer options. We offer short-term hire on the latest technology, meaning you can get your hands on cutting edge technology for a period of time that suits you.

By renting your laser printer with Equipment Sales & Rentals Ltd we can help with set up, and stay on top of maintenance, (we often notice a problem with your machine before you do!)

Maybe leaflets aren’t your thing, and you are considering making some booklets?

We also have a range of desktop booklet makers. They range from small hand-fed machines, up to fully automated high quality production systems.

Get in contact and receive a free no-obligation quote today

5 Reasons to Rent Your Office Equipment with Equipment Rentals
Understanding the benefits of renting office equipment is vital before making any large office equipment purchase, particularly if you are a small company. We list five reasons why renting equipment with us is better than buying outright.

1) Use cutting edge equipment
How annoying is it when you spend a lot of money on a new printer or photocopier and two months later it is an old model? When renting with us you don’t have to worry about not having the best technology available as we always offer the leading and most recent products.

2) Help with budgeting
Only need a printer for a day or two? If you rent one of our state of the art photocopiers you can print your documents safe in the knowledge that it will cost you less than the upfront cost of a brand new machine with toner, ink, and paper.

3) No minimum rental period
Need a photocopier for a week and then never again? We offer daily, weekly, or monthly solutions to your problems, so whatever your reasons for renting the office equipment, get in touch and our experts will give you a free no-obligation quote

4) Maintenance
Found an error with our machine? We’re already aware. We remotely monitor our machines so any servicing needs or mechanical issues can be acted upon by our fully qualified field technicians. Unlike buying, renting means it is our responsibility to get it fixed as quick as we can spot it! 

5) Changed your mind?
Requirements changed? We understand your business needs, and we understand that sometimes unexpected changes happen. Renting with us means that should you not need your photocopier anymore; our expert team are ready to offer you alternatives to suit your requirements.
Read some of our testimonials to see how renting with Equipment Rentals can help your business.