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Leasing Printing and Copying Equipment

Spreading the cost of printing with a flexible approach.

Leasing a photocopier or printing system gives you access to the latest technology with lower upfront costs, predictable monthly payments, and included maintenance, keeping your business running smoothly

What is a photocopier lease?

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How does photocopier leasing work?

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The benefits of photocopier leasing

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How does photocopier leasing work with Equipment Rentals & Sales Ltd?

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What type of devices can be leased?

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Frequently asked questions

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By partnering with us, you’ll benefit from :

  • No hidden fees. Delivery, installation, and end user training provided as standard.
  • Preventative maintenance checks to proactively avoid breakdowns, to help keep you up and running 24/7.
  • Automated ink and toner deliveries when your machine reaches a specified threshold, so you can keep on printing without interruption.
  • A targeted 8-hour response time, with an average of just 2 hours nationwide, with all machine repairs and spare parts included

Rental or Lease Plan

Fill out our online quote form to arrange your perfect equipment rental or lease plan
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We specialise in rental, leasing and hire of laser printers, photocopiers, MFDs and other IT equipment

We provide cover nationwide giving a fast and proactive response time Call us now on 0800 953 1597 or find a local branch

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What is a photocopier lease?

In simple terms, photocopier leasing was originally designed to take the stress out of financing office / workplace print equipment. It allows businesses and schools to spread the cost of printers and photocopiers over a predetermined period, so they can use more advanced devices that would typically be too expensive to purchase outright.

How does photocopier leasing work?

Just like car leasing, a photocopier lease will spread the cost of the print equipment you choose over 1, 2, 3, 4 or 5 years, whichever is more suitable for your organisation. The size of your monthly payments will depend on the length of contract you choose. The shorter the period the higher the monthly cost.

When the contract period has ended, you’ll be able to return the equipment and take out a replacement lease agreement on a newer device. This is not a lease ‘purchase’ so the equipment cannot become your property. A lease purchase will cost more than a standard lease.

The benefits of photocopier leasing?

Printers and photocopiers (also known as MFP multifunctional devices) are vital to most modern businesses, not just for their print capabilities, but for advanced features like mobile printing and their use as scanners. The choice organisations need to make is whether they want to purchase, rent or lease the equipment. Here are the benefits of leasing:
  • Advanced equipment The cost is spread out allowing you to pick a higher specification machine, with more advanced features, should that be what you need. This will help you streamline your processes and increase productivity.
  • Tax and easy budgeting You’ll be able to choose between monthly or quarterly payments, which tends to be much cheaper than purchasing a photocopier outright. Lease payments are also tax deductible, which helps with cash flow and budgeting.
  • Flexibility and choice If you’re happy with your equipment, at the end of your lease agreement, you’ll have the option to retain the equipment and extend the lease, or, if you’d like a little more functionality, you can upgrade to a newer or different model.

How does photocopier leasing work with Equipment Rentals & Sales Ltd?

If you choose to partner with us for your photocopier lease, we begin by carrying out a print audit service, to determine your exact volume, functionality and security requirements. If you already know this information, we will utilise this instead of carrying out a separate audit.

We will take time to understand how you like to operate and establish what you need from your photocopier contract and then present you with a range of options for financing the equipment we’ve recommended.

Depending on the finance provider you choose, the costs may vary slightly, but finance will be offered as a cost per month.

For one easy monthly or quarterly payment, you’ll receive your hardware and all the associated supplies and support included in the payment, just as you would with a car lease.

What type of devices can be leased?

If you decide that leasing is best for your organisation, there are many options you can choose from:

Office printers & photocopiers
Office printers & photocopiers are machines that take care of all your office print and copy needs. The size, speed, finishing and paper handling requirements of your school or business will determine the type of equipment you need.

Desktop printers & desktop photocopiers
Desktop printers & photocopiers tend to be smaller machines designed for minimal print volume. Ideal for home or small offices.

Multifunction Printers
MFPs or multi-function printers are rich in functionality and are designed to print, copy and scan, as well as fax and email. They are fast, productive and highly reliable.

Colour printers and photocopiers
Most brands of copier and printer supply excellent colour products with high resolution prints and sustainable toners and parts. They tend to be more expensive but each colour can be individually replaced.

Black & white printers and photocopiers
Also known as mono devices, black & white printers and photocopiers only print in black and white and tend to be cheaper than colour machines.

Light production printers
Light production printers are designed for very higher volume and higher quality prints, like A4 books, training manuals. Usually installed in central reprographics offices or schools, they are extremely fast.

Wide format printers
Wide format printers print on high quality and larger media. They are often used for banners, posters, architectural drawings, vehicle image wraps and theatrical sets.

Laptops, PCs and all IT equipment

Did you know you can also lease coffee machines?

Frequently Asked Questions

What is the difference between photocopier leasing and purchasing outright?
The short answer is that technically, when an organisation chooses to lease their print equipment, that equipment is still owned by the company that finances it. When there’s a photocopier for sale and an organisation purchases the equipment outright, it is owned entirely by the organisation that purchased it.

Is it better to buy or lease a printer?
This depends entirely upon your financial situation and functionality needs. Although printers and photocopiers are widely used, the technology within is advanced and remains expensive. It may be more beneficial to lease a device across a number of years to spread the cost.

Can you change your lease agreement part way through the lease period?
Most lease agreements will also allow you to upgrade your device when you’re part of the way through the lease period, if required. However, the latter is never advisable as whatever amount is outstanding, on the current lease, will be added to the new lease leaving you to pay interest on top of interest already within the first lease, avoid at all costs.

What information do I need to provide to be approved for a lease?
Most finance providers will require proof that your organisation has been operational for a minimum of three years. For companies not yet at that threshold may still be considered, a Director’s Guarantee can sometimes be provided for the lease to be approved. Failing which we can offer you our own inhouse rental plan Click here.

How much does it cost to lease a printer or photocopier?
Leasing costs can vary depending on the cost of the device you choose. The best way to get a price is to contact us and get a quote.

I’m worried about document & print security, what can I do?
There are a number of security measures built into our devices as standard. You can also implement print management software to lockdown and protect your confidential organisation data. Have a look at Equipment Rentals document management services here.